Quick tips on meetings policy to become more productive at work
There's always a load of things that need your attention at work. Meetings are one of the single largest time consumers. Here are some quick tips on how you can be more productive during a work day by adjusting your agenda for meetings.
Reduce the number of meetings
Ask yourself if every meeting you're going to is that important. If no - try to say no thanks in a polite way to the meeting invitations. You'll probably get a chance to catch up on the important stuff communicated at the meeting anyway.
Reduce meeting time
Many meetings go beyond the schedule. What people probably don't know is there are great ways to reduce meeting time. How? Here's a simple list on how:
- Cut down on the social activities during the meeting
- Get to the point faster
- Be clear
I'm by no means a fan of withdrawing social activities at work, in fact I support social activities - but not during meetings - there are better forums than meetings for social activities.
Also, if you work agile using scrum, then you might know how a sprint meeting works. A sprint meeting is the scrum way of doing these so called status meetings. Here's how a scrum meeting might work:
- Meeting starts on time
- Meeting starts at the same place at the same time every day
- Meeting is short (5-10 minutes depending on the number of participants)
Schedule meetings smart
You can save time if you schedule meetings smart. The best way is if the meetings are adjacent to other events in your calendar. I've found out you get the most out of your work day if you schedule meetings like this:
- Early in the day
- At the end of the day
- Right before or after lunch
Why is this? It's because you free up your time during the rest of the day.
The single best productivity tips one can give you, is you should concentrate at one thing at a time, meaning you should do one task enough of the time it takes to get the task done.
If you do a task in between two meetings and there's not enough time for the task, then you wish you would've scheduled the meetings differently. Remember - schedule smart and save time.
Bonus tip - the Warren Buffet method
Warren Buffet, the world's richest man, has a method when it comes to scheduling meetings. He doesn't schedule meetings more than a day in advance. We don't really know if this is true, but if it is, then I think it's an interesting way to do it!
I'm also interested in what you do to keep you more productive at work. Do you attend many meetings or do you try to avoid them? How do you avoid the meetings? Please share your thoughts!